Finance
Invoice capture and posting
Supplier invoices are read from the inbox, matched to the right supplier and account, and drafted as bills in Xero or QuickBooks for a person to approve.
Automation
Finance · Agent
Bank and payment reconciliation
AI bank reconciliation for small finance teams
Bank lines, Stripe payouts and card settlements are matched to invoices and bills, with suggested matches and a short list of what still needs a human eye.
01 today
The problem
A single Stripe or Shopify payout lands in the bank as one lump sum that covers dozens of orders, refunds and fees. Matching it back to individual invoices is slow, fiddly work, so reconciliation slips to the end of the month and errors hide until then.
02 the run
What the AI does
- Step 1: Pulls new bank feed lines from Xero or QuickBooks each morning, along with payout reports from Stripe, Shopify Payments and PayPal.
- Step 2: Breaks each payout into its underlying charges, refunds and fees so every customer payment can be traced.
- Step 3: Matches payments to open invoices and bills using amounts, references, dates and customer names, including part payments.
- Step 4: Drafts the fee and refund entries that a payout implies, ready to post alongside the match.
- Step 5: Lists the lines it could not match with its best guess and the reason, so a person starts with the hard cases rather than the easy ones.
paused: waiting for a person to approve
03 human in the loop
Where a person approves
Your bookkeeper approves each batch of suggested matches and adjusting entries before anything is reconciled in the ledger. Unmatched lines are never cleared automatically.
04 after
What changes
Reconciliation becomes a short daily check instead of a month-end slog. Customer balances stay accurate, so collections and reporting work from real numbers.
Results from a real build
[CASE STUDY] We only publish results we can name and check with the client.
see also
Related use cases
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Collections follow-up by risk
Overdue invoices are sorted by risk and each customer gets a reminder that fits their history, written in your tone and sent after a person signs off.
AgentFinance
Month-end close support
A close workspace that tracks every task, flags odd balances and drafts accruals and variance notes, so the month closes on time with fewer surprises.
Custom app
Tell us how your business runs. We'll tell you where AI fits.
A free 30-minute call. You talk, we ask questions, and you leave with a few concrete ideas — or an honest answer that AI isn't the right fix yet.
Working with teams in the United States, United Kingdom and Australia.