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Curious Context Labs

HR and people · Automation

Timesheet and payroll checks

AI timesheet and payroll checks for shift-based teams

Timesheets are checked against rosters, leave and pay rules before each pay run, and odd entries go to the manager with a plain reason.

Book a free consultationSee what the AI does

01 today

The problem

Before each pay run, someone scans timesheets for missed clock-outs, unapproved overtime and wrong pay rates. Errors found after payday mean awkward corrections and unhappy staff. Award, overtime and holiday rules make it easy to get wrong.

02 the run

What the AI does

  1. Step 1: Pulls timesheets, rosters and approved leave from Deputy, Tanda or your time clock.
  2. Step 2: Compares hours worked with the roster and flags missing breaks, long shifts and clock-out gaps.
  3. Step 3: Checks pay rates and penalty rates against the pay rules you have written down for each role.
  4. Step 4: Sends each manager a short list of entries to confirm, with the reason each one was flagged.
  5. Step 5: Prepares the approved timesheets for import into Xero Payroll, Gusto or Employment Hero.

paused: waiting for a person to approve

03 human in the loop

Where a person approves

Managers confirm or correct each flagged entry, and the payroll officer approves the final pay run. The checks never change pay on their own.

04 after

What changes

Pay runs go out with fewer errors and fewer corrections afterwards. Managers fix problems while the week is still fresh.

Results from a real build

[CASE STUDY] We only publish results we can name and check with the client.

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Tell us how your business runs. We'll tell you where AI fits.

A free 30-minute call. You talk, we ask questions, and you leave with a few concrete ideas — or an honest answer that AI isn't the right fix yet.

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Working with teams in the United States, United Kingdom and Australia.